RCOphth: Editing/Unlocking ESR's

When an Educational Supervisor has completed their sign off on an ESR, the Review Period will lock and no further learning can be added, even if the trainee has not completed their sign off.

When can an ESR be unlocked?

The RCOphth has given us the advice that, for the most part, ESRs should remain locked once they have been signed off, unless there are mitigating circumstances.

When will an ESR unlock request be denied?

• If the trainee wishes to add more learning logs / assessments to the locked Review Period (these can be added to the trainee's next Review Period). If there is evidence that is not included in your recently signed off ESR but you would like to be seen for your upcoming ARCP, you can create a new Review Period then add the content to that. You will need to ensure you have linked your Supervisor to the new Review Period so that they can acknowledge them. Although the entries will appear, and later be consolidated in your next ESR , the ARCP will have visibility of those entries. Should your Supervisor need to make any amendments to the ESR, they can add an Educator's notes in the new Review Period. Please rest assured that your Panel will have access to view your evidence across all Review Periods (open and locked) and not just your open one.
• When changes need to be made to learning logs or assessments within the locked Review Period (when an ESR is locked, all the learning logs & assessments within it also lock. In order to correct anything other than removing identifiable information the Supervisor can create an Educator's Note on the next Review Period)
• When items need to be updated/added to the Compliance Passport i.e. adding a Form R (the Compliance Passport area of a trainee's Portfolio does not lock when an ESR/Review Period is locked so changes to this can be made at any time)

What is needed to unlock an ESR if it falls under an approved circumstance?

FourteenFish will need the following information in order to unlock the ESR:

• Written confirmation that the trainee is aware that the ESR will be unlocked because they will need to complete their sign off again
• Authorisation (in writing) from the Educational Supervisor that they are happy for the ESR to be unlocked as they will also need to complete their sign off again
• If the College has requested the ESR unlock, we will need written consent that they are happy and the reason for the unlock provided